We’re excited to unveil a range of powerful new features and enhancements rolling out in Pixie, all designed to streamline your workflow and make task management more intuitive than ever. Here’s what’s new in Q2 2025:
✨ Custom Task Statuses
Say hello to a dedicated task status field—separate from tags—for clearer, more structured task tracking. Workspace Admins can now create, edit, and delete custom statuses for greater control.
Here’s what’s changing:
Until now, task status and labels were combined, which offered flexibility but lacked structure. The new status field allows for consistent filtering and more accurate progress tracking across your workspace.
How to configure statuses (Workspace Admins):
- Go to Settings > Statuses in your workspace.
- Create or edit statuses to reflect your workflow.
- Default statuses include: Not started, In progress, and Done.
- Assign unique colors to each status for quick identification.
- Reorder statuses to suit your preferred task flow.
- Rename any status (except Not started and Done, which are fixed).
- Delete statuses not currently in use—you’ll be prompted to reassign affected tasks first.
🏷️ Tags (formerly Labels)
Tags remain a flexible way to organize, filter, and group tasks. They can also be assigned to task templates so every new task created from a template comes pre-tagged.
Best practices for using tags:
- Use tags to mark urgency, service type, task type, or internal processes.
- Create color-coded tag groups for easy scanning (e.g., frequency, priority).
- Tags display in creation order—reorder by dragging the three-bar icon beside the color selector and remember to save!
Update your Task Templates
- After setting up your statuses and tags, review your saved task templates.
- New tasks will now inherit these updated defaults—just like labels previously.
⏰ Overdue Status Indicator
- A new icon will appear beside the due date of overdue tasks—no more relying on tags to signal overdue work.
- Use filters in your To Do list or Work Report to focus on overdue items.
- Snoozing or updating the due date clears the indicator. Note: if task milestones are also overdue, they’ll need updating as well. The overdue logic currently considers both due dates and internal deadlines (subtasks).
🛠️ Bulk Task Updates
- Select multiple tasks at once and apply bulk changes to statuses, tags, or assignees.
- Tag updates can append, replace, or reset—giving you more flexibility than ever.
🔖 Saved Views
Quickly return to your favorite filters and views—no more bookmarking! You can now create and manage saved views for both clients and tasks.
📄 Pagination Enhancements
Consistent pagination is now live across all pages, ensuring smoother navigation and faster performance.
🔒 Permissions & Security
To prevent accidental data loss, only Workspace Admins can now delete clients.
If you have questions or need help, feel free to reach out to us at hello@usepixie.com.